Effective as of May 24, 2018
We respect your privacy and are committed to protecting your Personal Data and other information. “Personal Data” means any information (including but not limited to Personally Identifying Information as that term is used in the USA) relating to an identified or identifiable natural person; where an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to that natural person.
It is our policy to respect the privacy of our users regarding any information that we may collect while operating our website and our mobile products.
Our full details are:
Full name of legal entity: PDFfiller, Inc.
Name or title of data privacy manager: Jane Finkelstein, General Counsel
Email address: firstname.lastname@example.org
Postal address: 1371 Beacon Street, Suite 301, Brookline MA 02446
You may have the right to make a complaint to a supervisory authority in the European Union (for example, the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk)). We would, however, appreciate the chance to deal with your concerns before you approach a supervisory authority, so please contact us in the first instance.
Personal Data You Provide to Us. The types of Personal Data collected this way may include your username, email address, postal address, telephone number, fax number, name of the file faxed/emailed/printed/stored by you when using our Service, browser/mobile device information, and place of work information (such as name of entity, title, industry, and organization size).
Payment details. Your payments are processed directly through paypal or through a credit card processing company. We do not have access to and do not store your credit card or paypal payment information.
Files. We collect and store the files you upload, download, or access with the Service ("Files").
Files filled out by users are stored on the server. However, these Files and the users’ information contained therein are accessible only to the account of the Registered Users in which they are stored. The data contained in these Files is encrypted and is unreadable and unusable for anyone else including Company. You have the option to remove Files from your account at any point, which removes all the information that was contained in those Files from our servers. If you are a Visitor and do not have a registered for an account, your Files will be automatically deleted in 30 days (except for those Files submitted to other Subscribers).
Log Data. When you use the Service, we (ourselves or using third party services) automatically record some information from your Device, its software, and your activity using the Services, which can sometimes be correlated with Personal Data and so associated with you. This may include the Device’s Internet Protocol ("IP") address, browser type, the web page visited before you came to our website, information you search for on our website, locale preferences, identification numbers associated with your Devices, your mobile carrier, date and time stamps associated with transactions, system configuration information, metadata concerning your Files, and other interactions with the Service.
Cookies. We also use "cookies" to collect information and improve our Services. A cookie is a small data file that we transfer to your Device. We may use:
Where we need to collect your Personal Data by law, or in order to perform a contract we have with you or are trying to enter into with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with our Services). In this case, we may have to cancel the contract but we will notify you if this is the case at the time.
We will only use your Personal Data when the law allows us to. Most commonly, we will use your Personal Data in the following circumstances:
Note that we may process your Personal Data upon more than one lawful ground depending on the specific purpose for which we are using your data.
Your Personal Data is or may be used:
(i) to set up an account and profile for you and to enable you to access Services securely;
(ii) to administer your use of the Service and to provide and improve our Service;
(iii) to better understand your needs and interests;
(iv) to personalize and improve your experience; and
(v) to provide or offer software updates and product announcements. If you no longer wish to receive communications from us, please follow the "unsubscribe" instructions provided in any of those communications.
We disclose potentially personally-identifying and personally-identifying information (i.e. Personal Data) only to those of our employees, contractors and affiliated organizations that (i) need to know that information in order to process it on Company's behalf or to provide services available at Company's website and mobile platforms, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located either within or outside of the USA or the European Economic Area (EEA); by using the Sites, you consent to the transfer of such information to them.
Log Data and Cookies are or may be used in aggregated form. We aggregate Log Data and data collected through Cookies (as described above). If data collected from you is aggregated in this way, you can no longer be identified from it. We use this aggregated information for the above purposes and to monitor and analyze use of the Service, for the Service’s technical administration, to increase our Service’s functionality and user-friendliness, and to verify users have the authorization needed for the Service to process their requests. We may provide aggregated information to our partners about how our users, collectively, use the Sites, so that our partners may also understand how often people use their services and our Service.
Records of Communications. When you contact us, we may keep a record of your communication to help solve any issues you might be facing. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it (but in a manner that does not identify you) in order to help us clarify or respond to your request or to help us support other users.
Company Emails. We may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what's going on with the Company and our products. We strive to provide you with choices regarding use of your Personal Data in relation to such marketing and advertising, and will provide you with an opportunity to unsubscribe from such communications whenever we send marketing communications to you.
Third-Party Marketing. We will get your express opt-in consent before we share your Personal Data with any entity outside of Company and its affiliates for marketing purposes or use your Personal Data to market any third-party products or services to you.
Foreign Processing. We process Personal Data on our servers in many countries around the world. We may process your Personal Data on a server located outside the country where you live.
Retention of Records. Where we can provide information access and correction, we will do so for free, except where it would require a disproportionate effort. We aim to maintain our services in a manner that protects information from accidental or malicious destruction. Because of this, after you delete information from our Services, we may not immediately delete residual copies from our active servers and may not remove information from our backup systems.
We may have to share your Personal Data and other information with third parties, as described below.
For legal reasons. We may disclose to parties outside Company, Files stored on the Services and information about you that we collect when we have a good faith belief that disclosure is reasonably necessary to (a) comply with a law, regulation or compulsory legal request; (b) protect the safety of any person from death or serious bodily injury; (c) prevent fraud or abuse of Company or its users; or (d) protect Company’s property rights. If, as stated above, Company has to turn over your Files to comply with a law, regulation or compulsory legal request, the Files that will be turned over will remain encrypted, since Company does not have access to keys needed to decrypt any Files.
Non-private or non-Personal Data. We may share aggregated, non-Personal Data publicly and with our partners – like publishers, advertisers or connected sites. For example, we may share information publicly to show trends about the general use of our Services.
Providing our Service to you and using your Personal Data and other information for the purposes described above means that (where your information originates from within the EEA) we will transfer your Personal Data outside the European Economic Area (EEA).
Whenever we transfer your Personal Data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us at email@example.com if you want further information on the specific mechanism used by us when transferring your Personal Data out of the EEA.
We have put in place appropriate security measures intended to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions and they are subject to a duty of confidentiality.
It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if your Personal Data changes during your relationship with us.
If you are a Registered User, you may review, update, correct or delete the Personal Data provided in your registration or account profile by changing information in your profile or account page. In some cases we may retain copies of your information if required by law. For questions about your Personal Data on our Service, please contact Company’s support at https://www.pdffiller.com/en/support.htm. We will respond to your inquiry within 30 days.
We will retain your Personal Data and other information for as long as your account is active or as needed to provide you Services. Once your subscription is terminated, your Files will be deleted within 30 days.
If you are a Registered User and wish to cancel your account or request that we no longer use your information to provide you Services, you may find instructions for deleting your account by visiting https://www.pdffiller.com/en/support.htm.
We may retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Consistent with these requirements, we will try to delete your information quickly upon request. Please note, however, that there might be latency in deleting information from our servers and backed-up versions might exist after deletion (although Files will be encrypted without a key to access them). In addition, although we will delete Files from your account, we do not delete from our servers copies of Files shared with and stored in the accounts of other Registered Users.
In some circumstances we may anonymize your Personal Data (so that it can no longer be associated with you) for research or statistical purposes, or for purposes of aggregating it with other information in connection with improving our Services, in which case we may use this information indefinitely without further notice to you. We may retain your email address on opt-out lists and audit trails required to prove compliance with laws and regulations.
If you are a user of Files shared with you by another Registered User of the Service, you acknowledge that the Company does not have unencrypted access to the Files or your Personal Data therein and has no means to identify or delete specific information contained in these Files. You should contact the Registered User directly with requests to delete of your Personal Data.
If you are a Registered User of an account with multiple Subscribers, then your account administrator may be able to:
Please refer to your organization's policies if you have questions about your administrator's rights.
Your legal rights. Under certain circumstances, you have rights under data protection laws in relation to your Personal Data. In particular you may have the right to:
If you wish to exercise any of the rights set out above, please Company’s support at https://www.pdffiller.com/en/support.htm.
No fee usually required. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights described above). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in the circumstances.
What we may need from you. We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that your Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if, for example, your request is particularly complex or you have made a number of requests or we have received multiple requests. In this case, we will notify you and keep you updated.
The security of your information is important to us. When you enter sensitive information (such as a credit card number) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted standards to protect the information submitted to us, both during transmission and once we receive it. No method of electronic transmission or storage is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our website, please see the Security section of our website at https://www.pdffiller.com/en/security-overview.
Our Services are not directed to persons under 13. We do not knowingly collect personally identifiable information from children under 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Data without their consent, he or she should contact Company support. If we become aware that a child under 13 has provided us with Personal Data, we will take steps to delete such information from our account data.